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Bulk buying · Sales samples

Knitwear sales samples: plan showroom quantities before bulk production

Count the physical garments each recipient needs, then agree their specifications, approval status and arrival dates. A showroom sample allocation is a separate request: it does not approve bulk production or automatically reduce the production order.

By WTBF · Knitwear buying guides

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Concept illustration of three presentation boxes containing folded knitwear, with knitted swatches, blank sample tags and allocation cards.

Count garments by recipient, not just sample sets

List each showroom, sales agent, photographer and retained-reference location. For every recipient, specify style, colour, size and number of garments. Define what a set contains before multiplying sets by recipients. Hypothetical example: three showrooms each need four styles in two colours, with one garment per style and colour. That is 3 × 4 × 2 × 1 = 24 garments. Eight separately requested archive or spare garments bring the total to 32. These are assumed quantities, not a recommended minimum or a factory commitment. Count fit samples and production approval references separately. If recipients will share garments, agree handover dates and transport instead of allocating the same piece to simultaneous appointments.

Identify what each sample is allowed to represent

Give every sample a traceable ID and specification revision. Record its actual yarn, colour, size, trims and finishing, including any differences from the proposed production version. Before sending it to a showroom or a photo shoot, the buyer should decide whether those differences are acceptable for that use and which details must be explained to the recipient. Keep presentation approval separate from fit, material and production approval. A photographed sample does not establish approved hand feel, composition or fit. Retain the final approved production reference separately; do not circulate the only control garment without an agreed replacement. Link later corrections to the sample ID so a sales team does not keep presenting an obsolete version.

Agree sample costs and dates as a separate scope

Request confirmation of development charges, sample garment prices, labels, individual packing and transport by destination. State whether any sample fee will be credited against a later order, and under which conditions; do not assume samples are free or automatically deductible. Confirm whether the required yarn and trims are available for this sample quantity. Any proposed substitution needs a recorded decision before making or showing the samples. Give required arrival dates separately from requested factory dispatch dates, allowing the parties to agree transport arrangements. Ask for a schedule based on the actual materials, sample work and approvals. Neither a small sample count nor a future bulk quantity confirms a production slot or delivery date.

Reconcile distribution and send a usable inquiry

Send WTBF the sample allocation, sketches or tech pack, material direction, destinations, required arrival dates and the person responsible for each approval. Identify which specifications are final and which remain open. State the prospective bulk quantities separately by style, colour and size; say explicitly whether sample garments are additional to that order. Before dispatch, reconcile requested, made and packed quantities against each recipient’s list. After arrival, record received, missing, returned and retained pieces by sample ID. Share approved changes with both the sales team and production before releasing the bulk order. Use the bulk inquiry form to discuss the collection and sample scope together, with quotation and dates subject to confirmation.

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